Administrative Assistant I
4.
4 Montevallo, AL Montevallo, AL Full-time Full-time $13.
00 - $14.
64 an hour $13.
00 - $14.
64 an hour 5 days ago 5 days ago 5 days ago Position Number TBD Division Academic Affairs/Provost - ACA Department Malone Center FLSA Non-Exempt Salary Grade 107 Salary Classification Classified Annual Salary Range Hourly Salary Range $13.
00 - $14.
64 Employment Status Full Time 12 Mos Regular General Description The purpose of this position is to provide a customer service-oriented environment, manage the front office and student staff, provide administrative and clerical support to the Malone Center for Excellence in Teaching.
Essential Job Duties Serve as the first point of contact to students, faculty, staff, parents, and community members, including walk-ins, phone calls, emails, postal mail, and messages.
Provide general administrative and clerical support to the Malone Center team, including, but not limited to, copying, professionally answering phones, screening, and routing calls as needed, maintaining the office calendar, collecting and delivering mail, maintaining inventory of and ordering office supplies, and monitoring the operation of office equipment and requesting service as needed.
Perform various data entry tasks in the student information, catalog, or other systems.
As needed, provide scheduled and ad hoc reports to deans, departments, and program coordinators.
Monitor the accuracy of the office budget and resolve any issues.
Prepare and submit purchase orders, payment requisitions, requests for payment, travel authorizations, and reimbursements.
Maintain information on the Office's web page and Canvas shells.
Serve as the website's Content Manager.
Assist faculty and staff on student database reporting procedures, such as Argos.
Administer and maintain the Office's messaging applications and social media accounts and respond to inquiries.
Schedule and plan events hosted by the Malone Center, including but not limited to creating and disseminating advertisements, managing registration, reserving spaces, ordering catering, printing handouts, and setting up spaces.
Hire, schedule, train, and supervise student workers and graduate assistants.
Approve time sheets.
Additional Duties Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive.
There will be other duties as assigned.
The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.
Knowledge, Skills and Abilities Knowledge of University policy and procedures; Knowledge of FERPA; Customer service oriented; Knowledge of Microsoft Office software; Knowledge of basic computer and office equipment operation; Professional and accurate communicate skills; Team work and collaboration skills; Ability to multi-task job duties; Organizational skills.
Education and Experience The educational requirement for this position is:
High school/GED Education substituted for experience? No This position requires:
One year of related experience.
Experience in higher education setting preferred.
Experience substituted for education? No Licenses, Certification or Registrations None Environmental Working Conditions Indoor Travel Requirements None Number of Vacancies Desired Start Date Physical Requirements The physical activities required for this position involve:
Standing:
Under 1/3 of the time; walking:
Under 1/3 of the time; sitting:
Over 2/3 of the time; talking or hearing:
Over 2/3 of the time.
This position requires lifting:
Up to 10 pounds:
1/3 of the time.
This position has the following special vision requirements:
No special vision requirements Open Date 04/03/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Additional Statement The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status.
Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa.
No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.
Diversity Statement In keeping with the charge of the President's Diversity Task Force, which is to implement practices that help the University recruit and retain a diverse workforce and to foster initiatives that promote an inclusive campus environment, UM is actively seeking applicants who fully represent racial, ethnic, and cultural diversity.
EEO Statement UM is an AA/EO/Veterans/Disability Institution Quick Link https:
//jobs.
montevallo.
edu/postings/8951.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Montevallo, AL Montevallo, AL Full-time Full-time $13.
00 - $14.
64 an hour $13.
00 - $14.
64 an hour 5 days ago 5 days ago 5 days ago Position Number TBD Division Academic Affairs/Provost - ACA Department Malone Center FLSA Non-Exempt Salary Grade 107 Salary Classification Classified Annual Salary Range Hourly Salary Range $13.
00 - $14.
64 Employment Status Full Time 12 Mos Regular General Description The purpose of this position is to provide a customer service-oriented environment, manage the front office and student staff, provide administrative and clerical support to the Malone Center for Excellence in Teaching.
Essential Job Duties Serve as the first point of contact to students, faculty, staff, parents, and community members, including walk-ins, phone calls, emails, postal mail, and messages.
Provide general administrative and clerical support to the Malone Center team, including, but not limited to, copying, professionally answering phones, screening, and routing calls as needed, maintaining the office calendar, collecting and delivering mail, maintaining inventory of and ordering office supplies, and monitoring the operation of office equipment and requesting service as needed.
Perform various data entry tasks in the student information, catalog, or other systems.
As needed, provide scheduled and ad hoc reports to deans, departments, and program coordinators.
Monitor the accuracy of the office budget and resolve any issues.
Prepare and submit purchase orders, payment requisitions, requests for payment, travel authorizations, and reimbursements.
Maintain information on the Office's web page and Canvas shells.
Serve as the website's Content Manager.
Assist faculty and staff on student database reporting procedures, such as Argos.
Administer and maintain the Office's messaging applications and social media accounts and respond to inquiries.
Schedule and plan events hosted by the Malone Center, including but not limited to creating and disseminating advertisements, managing registration, reserving spaces, ordering catering, printing handouts, and setting up spaces.
Hire, schedule, train, and supervise student workers and graduate assistants.
Approve time sheets.
Additional Duties Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive.
There will be other duties as assigned.
The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.
Knowledge, Skills and Abilities Knowledge of University policy and procedures; Knowledge of FERPA; Customer service oriented; Knowledge of Microsoft Office software; Knowledge of basic computer and office equipment operation; Professional and accurate communicate skills; Team work and collaboration skills; Ability to multi-task job duties; Organizational skills.
Education and Experience The educational requirement for this position is:
High school/GED Education substituted for experience? No This position requires:
One year of related experience.
Experience in higher education setting preferred.
Experience substituted for education? No Licenses, Certification or Registrations None Environmental Working Conditions Indoor Travel Requirements None Number of Vacancies Desired Start Date Physical Requirements The physical activities required for this position involve:
Standing:
Under 1/3 of the time; walking:
Under 1/3 of the time; sitting:
Over 2/3 of the time; talking or hearing:
Over 2/3 of the time.
This position requires lifting:
Up to 10 pounds:
1/3 of the time.
This position has the following special vision requirements:
No special vision requirements Open Date 04/03/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Additional Statement The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status.
Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa.
No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.
Diversity Statement In keeping with the charge of the President's Diversity Task Force, which is to implement practices that help the University recruit and retain a diverse workforce and to foster initiatives that promote an inclusive campus environment, UM is actively seeking applicants who fully represent racial, ethnic, and cultural diversity.
EEO Statement UM is an AA/EO/Veterans/Disability Institution Quick Link https:
//jobs.
montevallo.
edu/postings/8951.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
